head start ersea policies, procedures

Correct? <> Responsibilities/Essential Functions b$]d-F,o,"FSKA#:6yUB Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. Really to ensure thatprograms know the patterns, and know what their children need. Access Early Learning's repository of policies, procedures, and forms here. Elizabeth: And that includes supporting attendance of homeless children. STAFF AND PROGRAM MONITORING. <> 11 0 obj The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). ERSEA. Staff. Thank you, Catherine. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> The criteria also include a scoring mechanism for over-income applicants. 13 0 obj 18 0 obj 5 0 obj 2023-2024 ERSEA Updates. Community Partner Letters & Interest Forms. To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Head Start Family Advocate . endstream endobj 1176 0 obj <>stream endobj 12 0 obj Podio directions with links. . endobj This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. Responsible for training and supporting the on-boarding on new ERSEA Specialists 5S|KS>zE 0h(4` K9 Enrollment. Elizabeth: And can we talk now about the selection process? Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. The recruitment effort includes recruiting expectant mothers for Early Head Start. Download the PDF Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Prefill your email content below, and then select your email client to send the message. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . How does your program's selection criteria and procedures support the fulfillment of this requirement? Blackboard Web Community Manager Privacy Policy (Updated). stream ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. Please use the navigation menu at the left to view the policy pages. Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. National Centers: Voluntary and Involuntary Withdrawal of Children. This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. Required Education and Experience: * High school diploma required. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? 14. Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. After a program determines it's service area, it needs to assess thecommunity. Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program . Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. Does the waiting list prioritize children according to the selection criteria? These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. This course is beneficial for all staff members. Foundations of ERSEA. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. So, that's clarified in this final rule. hM =L@QkUN^7;y \ Reports To: ERSEA Manager/EHS Director. Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. Catherine: Correct. Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . Find a Head Start job near you or anywhere in the U.S. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. {wP#tf :Y8 Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. the child not to remain in Head Start, such as when there is a change in the child's family . H 8wBxlk|35. ERSEA governs how programs determine eligibility, enroll children, and track attendance. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. 7 0 obj Pyramid Model. Elizabeth: And now it must be reviewed annually, correct? endstream Employee Center File Checklist (10/22) PAT File Review. ERSEA Institute 2022. That section has now been aligned with the five year grant cycle. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. endobj PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. 15. The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . FLSA Status: Non Exempt. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. 3. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. <> $2500 Hiring Incentive. 1 0 obj endobj Problem-Solving and Relationship Skills in Preschool. Re-Enrollment. MARC Head Start programs are now hiring for a variety of roles. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? Lowndes County Board of Education Head Start Policies and Procedures 4. Early Childhood Development and Health Services III. Aug 2019 - Apr 20222 years 9 months. Identify how your program can promote and reinforce family engagement in . How does your program's selection criteria make sure those most in need of services are prioritized? l{o(HgI:=U~z"(j D! Head Start/Early Head Start Logo. You may download the software for free, if you do not already have it. endobj Those who are responsible for distributing and monitoring reports in ERSEA will . VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Catherine: And we really severely limit suspension. ESC Region 20 is located in San Antonio, TX. endobj Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Finance policies are now available in the finance manual. Prefill your email content below, and then select your email client to send the message. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). How does your program make sure selection criteria reflect up-to-date community assessment data? Secretary of Head Start in accordance with Section 645 of the Head Start Act. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. ERSEA: Moving Beyond Implementation. . Elizabeth: Catherine, I love that. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Recruitment Flyer: South. <> stream The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Internal technology, recordkeeping, and communication systems support the establishment of selection criteria. H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Federal Administrative Procedures. / Tala Q . Explore research-based strategies for intentional recruitment in Head Start programs and communities. Catherine: Absolutely. Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. They apply to both Head Start and Early Head Start programs. x Om Building Relationships with Preschool Children. And we'll have further informationabout this section in subsequent conversations. 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word 2 0 obj MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items Grant Application; Policy & Regulations. endobj Emotional Literacy in Preschool. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Family and Community Partnerships IV. stream Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Analyze, plan and implement enrollment systems. % :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. . <> An individualized approach to welcoming families is a key factor to successful recruitment. More guidance is available to grantees through their federal program specialist. ERSEA and Family Manager. 6. Catherine: and Attendance. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. Child Attendance. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? Training on program performance standards endobj As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Really important parts of the regulations for grantees. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. Elizabeth: So let's talk about enrollment. Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. Program Management and Design x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Income eligibility is determined for all EHS children transitioning into HS. Find a Head Start job near you or anywhere in the U.S. <> Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. endobj Updated December 2014, Head Start of Lane County The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Title: Head Start/Early Head Start Family Advocate Department: Head Start. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Documenting Child Attendance. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. 13. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. Head Start Performance Standards Head Start Act Who Should Take This Course? It was approved by Policy Council September 9, 1997. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met.

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